Virtual Board Room is a paperless meeting platform that digitalizes the boardroom function and provides a range of tools to improve efficiency. The primary issues that it solves are:

A well-organized and efficient communication system is crucial to any meeting, but the most effective way to achieve these goals is through an electronic solution. A board portal specifically created for board members permits members to communicate in real-time and has a robust document management.

With a digital boardroom it’s easy to access and share documents from any location with internet access. This is a huge benefit for those with a limited schedule or who must attend meetings at short notice. In addition the fact that a centralized environment ensures that all meeting materials are up to date immediately. This avoids the frustration of waiting for hours, or even days, to receive a revised version of an agenda for a board meeting or addendum.

A digital boardroom can also assist in resolving issues with recording minutes. Minute takers can use templates to ensure that minutes only contain the most important discussion points. This will allow them to avoid informal discussions or personal opinions which could have legal implications. The platform also provides a way to send reminders to all participants, ensuring that all actions required are taken and no important issues are left unnoticed.

A virtual boardroom is more secure than physical meetings. While it is possible for documents to be lost in the shuffle or couriers to make a mistake, the data within a digital boardroom is secured to prevent any unauthorized access and keeping data confidential.

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